Meeting management
Plan and schedule meetings without the hassle
Hippoly makes meeting planning simple and efficient. Create meetings, send invitations, and have them delivered straight to participants personal calendars. With video meeting support, you can bring everyone together – no matter where they are.
Board pack creation
With Hippoly’s meeting management functionality it is easy to plan and invite to meetings.
Create agenda and attach meeting files
The agenda builder is a smooth tool that makes it easy to create and update meeting agendas. Drag and drop to attach files and set time and responsible for each agenda item.
Calendar integration and notifications
Participants personal calendar is automatically updated with the Hippoly meeting. If the meeting, its agenda or the meeting files are updated everyone will get notified.
Write and review minutes
Create meeting minutes based on the agenda or minutes from a previous meeting.
If the minutes are to be reviewed, they are easily shared with assigned reviewers who can comment and provide feedback. The secretary has full control over the process, can make updates and mark comments as resolved.
Sign meeting minutes electronically
Minutes and meeting attachments are easily signed electronically.
To start a signing, just choose who in the team that should sign. Signatories will receive a link via email that will take them to the document.
Signing can be done with BankID or SMS codes. When the minutes are signed and sealed all meeting participant gets notified automatically.
Remote meetings
It is not unusual that board meetings needs to take place remotely. It can be a meeting where all participants are in different locations or a situation where some are physically present and some are not.
Video meetings
Hippoly has a built in functionality for video conferencing. It is run directly in the browser and doesn’t require participants to download any extra software to participate.
Zoom, Teams and Hangout
You can of course use a video service of your choice together with Hippoly. Just add your external video-link to the meeting in Hippoly and you’re all set.
Choose a better way to meet!
Other features
Meeting management is one of many features and productivity tools in Hippoly. Explore what more you can do.
Digital signatures
Simplify how you get meeting minutes, agreements and other important documents signed with digital signatures.
Action lists
Keep track of what you decide and who will do what. Create the board's to-do list with automatic reminders.
Secure file sharing
Share important files easily and make them available for the team in a secure and organized way.