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Notice and agenda

Agendas that give participants a handle on the meeting

The meeting is shared the moment the date is set and lands in everyone’s calendars. You send the agenda along right away or when it’s ready.

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Every item with its own materials

The agenda shows what the meeting is about, item by item, with the person responsible and a time estimate where that helps. Materials are linked to the item they belong to, so whoever is preparing for the meeting sees the context without having to guess.

The agenda can be changed even after it has been shared with the participants. You choose whether they are notified of the change.

You choose how the agenda comes together

Start from a template for the meeting type, copy a previous meeting’s agenda or begin in a blank document. Materials are added by uploading new files or linking ones that are already in Hippoly.

The agenda is a draft until you share it. Only then are the participants notified that it’s available.

The notice goes out, the answers come in

Each participant gets a calendar invitation and answers yes, no or maybe from their own calendar app. You track the responses in Hippoly.

If the location or time changes, an update goes out to the participants’ calendars. The agenda doesn’t have to be ready before you send the notice.

One meeting at a time, or the whole year at once

If you want to put the whole year’s meetings in place in one go, the statutory meeting is a natural moment. Share them right away, and the whole board has every meeting of the year in their calendars before the work starts.

The agendas are built later, as each meeting approaches.

More about planning and the year wheel

Notice and agenda in Hippoly

  • Calendar invitation with RSVP

    Outlook, Google or Mac Calendar. Participants answer from their own calendar.

  • Materials on the right agenda item

    Participants find the materials on the item, not in a folder somewhere else.

  • Responsible person and time per item

    Set who presents the item and how long it gets.

  • Templates for the meeting type

    Ordinary board meeting, statutory meeting or annual general meeting, as a starting point to build on.

  • Guests without an account

    The auditor or the adviser gets a calendar invitation to a single meeting, with no account in Hippoly.

  • Included in every plan

    Agenda builder, templates and calendar integration whatever your plan. The Free plan has usage limits.

More feature areas

The notice is one of many features in Hippoly. Explore more of what you can do.