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Notice and agenda

Board meeting agendas with the board pack built in

Send the notice and the meeting lands in everyone’s calendar. Add the agenda now, or share it when it’s ready.

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Documents stay with the agenda item they belong to

The agenda shows what the meeting will cover, item by item, with the person responsible and the time set aside where needed. Each document is attached to the relevant agenda item. For item 4, everyone can see exactly what to read.

Need to change the agenda after you’ve shared it? Go ahead, and decide whether participants get a notification.

Build the agenda your way

Copy the last meeting’s agenda and change only what’s new. Or start from a template for the type of meeting, or from a blank page. Upload documents, or link files that are already in Hippoly.

The agenda stays a draft until you share it. Participants are notified when it becomes available.

Download a board meeting agenda template

The notice goes out, the replies come in

Send every participant a calendar invitation with yes, no or maybe responses. Track the replies in Hippoly.

If the time or place changes, an update goes to everyone’s calendar. And you don’t need the agenda ready to send the notice.

One meeting at a time, or the whole year at once

Set the year’s meeting dates in one go and share them straight away. Every member starts the year with the board calendar already in place.

Build the agenda as each meeting approaches.

More about the annual planner

Notice and agenda in Hippoly

  • Calendar invitation with RSVP

    Works with Outlook, Google Calendar and Apple Calendar. Participants reply from their own calendar.

  • Documents on the right item

    Participants find each document on its agenda item, not in a folder somewhere else.

  • Responsible person and time per item

    Set who presents each item and how much time is set aside.

  • Templates for the meeting type

    Ordinary board meeting, the first board meeting after the AGM, or the annual general meeting, as a starting point to build on.

  • Guests without an account

    Invite the auditor or an adviser to a single meeting. They get the calendar invitation without needing a Hippoly account.

  • On every plan

    Agenda builder, templates and calendar invitations are included on every plan.

More features

Notice and agenda are only the start. Here’s what else your board can do in Hippoly.