Skip to content

Files and archive

Secure file sharing, with every board file in one place

The latest version of every file, encrypted and easy to find, even a year from now.

Start for free See all features

A folder structure the board recognises

Build the folders from scratch, or drag in the structure you already have. You can then attach the same files to agenda items or posts without making copies.

The folders belong to the workspace, not to someone’s personal Google Drive or Dropbox. When a member leaves, nothing leaves with them, and whoever takes over has everything from day one.

Version history

Always the latest version

Upload a new version and Hippoly makes it the current one, keeping the old one in the history. You can open, download or restore any earlier version.

Nobody has to wonder whether the folder holds the right file. The latest version is the one everyone sees, and the history is a click away.

View and download log

See who has opened what

The log shows who opened or downloaded each file, and when. Before the meeting, you can see who has opened each document in the board pack. Afterwards, you can show exactly who opened what.

Store and share

Store it once, share it without copies

Monthly reports, contracts and policies get used again and again. In Hippoly you link the same file to an agenda item instead of uploading another copy. Uploading notifies nobody, so when something new needs the board’s attention, share it as a post with a note of your own.

Share as post
Write a message… The September report is up! 🚀 Please read before Thursday’s meeting.

Files in direct messages

When only a few people should see a file

Some matters need a smaller circle, such as a personnel issue, the CEO’s terms or a negotiation before it reaches the full board. Upload the files in a direct message, and only the people in the conversation can open them.

More about direct messages

Write documents in Hippoly too

Reports, proposals and policies don’t have to be written elsewhere and uploaded. Write them in Hippoly, then send them for signing, attach them to agenda items or share them as posts, just like uploaded files.

More about documents and templates

What you get with files in Hippoly

  • Encrypted in several layers

    Every workspace has its own encrypted database. Even with full server access, Hippoly staff cannot read your content.

  • Your original, untouched

    Hippoly never changes your files. Whatever you upload stays in its original format.

  • Up to 1 GB per file

    Room even for the annual report with every appendix.

  • Opens right in Hippoly

    PDF, Word, PowerPoint and many other common formats open in the workspace, with no download needed.

  • Keep sensitive files in Hippoly

    An administrator can switch off downloads, so the board reads files in Hippoly instead of saving local copies.

  • In every plan

    File and document management comes with every plan, Free included.

More feature areas

Files are one part of Hippoly. Here’s what else it does.