Files and archive
The board’s files in one place
Materials in email threads, minutes on someone’s hard drive and no one sure which version is current. With secure file sharing in Hippoly, the board’s documents are stored together and encrypted. The version you see is always the current one and everything can be found even a year later.
A folder structure the board recognises
Build the structure from scratch or drag in an existing folder from your old storage. Files are then linked to agendas or shared as posts, with no new copies.
The folders belong to the workspace, not to anyone’s private Google or Dropbox account. When a member leaves, nothing disappears and the person stepping in has access to everything from day one.
Version history
Version history on every file
Every file is versioned automatically. Upload a new version and it stacks on top of the original. Earlier versions can be opened, downloaded or restored.
No one has to wonder whether the right material is in the folder. The latest version is always the one shown, the history is one click away.
The rules of procedure are adopted annually at the statutory board meeting and govern the ways of working of the board of Klausul Ltd.
1. Board meetingsThe board meets at least six times a year according to the meeting plan set at the statutory meeting.
2. Responsibilities of the chairThe chair leads the work of the board, calls the meetings and follows up on decisions.
3. Notice and materialsThe notice, with the agenda and materials, is sent no later than one week before the meeting.
4. QuorumThe board has a quorum when more than half of the members are present. The chair has the casting vote.
5. MinutesMinutes are taken at every meeting and reviewed by the chair and an appointed reviewer.
6. ReportingThe CEO reports on the position, results and liquidity of the company at every ordinary meeting.
The rules of procedure are adopted annually at the statutory board meeting and govern the ways of working of the board of Klausul Ltd.
1. Board meetingsThe board meets at least six times a year according to the meeting plan set at the statutory meeting.
2. Responsibilities of the chairThe chair leads the work of the board, calls the meetings and follows up on decisions.
3. Notice and materialsThe notice, with the agenda and materials, is sent no later than one week before the meeting.
4. QuorumThe board has a quorum when more than half of the members are present. The chair has the casting vote.
5. MinutesMinutes are taken at every meeting and reviewed by the chair and an appointed reviewer.
6. ReportingThe CEO reports on the position, results and liquidity of the company at every ordinary meeting.
Read and download log
Know who has seen what
The log shows when a document was opened or downloaded and by whom. Before the meeting you can see whether the materials have actually been read. Afterwards you can show who has accessed a document.
The rules of procedure are adopted annually at the statutory board meeting and govern the ways of working of the board of Klausul Ltd.
1. Board meetingsThe board meets at least six times a year according to the meeting plan set at the statutory meeting.
2. Responsibilities of the chairThe chair leads the work of the board, calls the meetings and follows up on decisions.
3. Notice and materialsThe notice, with the agenda and materials, is sent no later than one week before the meeting.
4. QuorumThe board has a quorum when more than half of the members are present. The chair has the casting vote.
5. MinutesMinutes are taken at every meeting and reviewed by the chair and an appointed reviewer.
6. ReportingThe CEO reports on the position, results and liquidity of the company at every ordinary meeting.
The rules of procedure are adopted annually at the statutory board meeting and govern the ways of working of the board of Klausul Ltd.
1. Board meetingsThe board meets at least six times a year according to the meeting plan set at the statutory meeting.
2. Responsibilities of the chairThe chair leads the work of the board, calls the meetings and follows up on decisions.
3. Notice and materialsThe notice, with the agenda and materials, is sent no later than one week before the meeting.
4. QuorumThe board has a quorum when more than half of the members are present. The chair has the casting vote.
5. MinutesMinutes are taken at every meeting and reviewed by the chair and an appointed reviewer.
6. ReportingThe CEO reports on the position, results and liquidity of the company at every ordinary meeting.
Store and share
Upload to the right place, use it where it’s needed
Monthly reports, agreements and policies live long and are used in many places. In Hippoly you link the files in where they are needed, for example as material on an agenda item. When you want to bring something new or updated to the board’s attention, you share the file as a post with a message of your own.
Julia Robertsson just now The September report is up! 🚀 Please read before Thursday’s meeting.
Comment…
Sophie Johnson 3 days ago 
Julia Robertsson just now The September report is up! 🚀 Please read before Thursday’s meeting.
Comment… Sophie Johnson 3 days ago Files in direct messages
When files need a smaller circle
Sometimes the nature of the matter calls for a smaller circle: a personnel matter, the CEO’s terms or the working material in a negotiation before it goes to the whole board. The files are then shared in a direct message and only the people in the conversation can access them.
Julia Robertsson 2 hours ago The monthly report is up! 🚀 Please read before Thursday’s meeting.
Sophie Johnson 3 days ago Julia Robertsson 2 hours ago The monthly report is up! 🚀 Please read before Thursday’s meeting.
Sophie Johnson 3 days ago Documents written directly in Hippoly
Decision material, reports and policies don’t have to be written somewhere else and uploaded, you can write them directly in Hippoly. Just like uploaded files, the documents can be signed, linked to agendas or shared as posts.
The rules of procedure are adopted annually at the statutory board meeting and govern the ways of working of the board of Klausul Ltd.
1. Board meetingsThe board convenes at least six times per year Rikard Green
2. Responsibilities of the chairThe chair leads the work of the board, calls the meetings and follows up on decisions. Sophie Johnson
3. Notice and materialsThe notice, with the agenda and materials, is sent no later than one week before the meeting.
4. QuorumThe board has a quorum when more than half of the members are present. The chair has the casting vote.
5. MinutesMinutes are taken at every meeting and reviewed by the chair and an appointed reviewer.
6. ReportingThe CEO reports on the position, results and liquidity of the company at every ordinary meeting.
The rules of procedure are adopted annually at the statutory board meeting and govern the ways of working of the board of Klausul Ltd.
1. Board meetingsThe board convenes at least six times per year Rikard Green
2. Responsibilities of the chairThe chair leads the work of the board, calls the meetings and follows up on decisions. Sophie Johnson
3. Notice and materialsThe notice, with the agenda and materials, is sent no later than one week before the meeting.
4. QuorumThe board has a quorum when more than half of the members are present. The chair has the casting vote.
5. MinutesMinutes are taken at every meeting and reviewed by the chair and an appointed reviewer.
6. ReportingThe CEO reports on the position, results and liquidity of the company at every ordinary meeting.
This is what you get with files in Hippoly
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Encrypted in multiple layers
Files are stored encrypted. Not even with full server access can Hippoly staff read your content.
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The original is never touched
Hippoly never alters your files. When you download them, you get the original format.
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Up to 1 GB per file
Even large files like annual reports with appendices fit.
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Opens right in Hippoly
PDF, Word, PowerPoint and many other common file formats open directly in the workspace, without downloading.
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Downloads can be turned off
To make sure sensitive documents don’t go astray, an administrator can turn off downloads. Files can then only be read in Hippoly.
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Included in every plan
File and document management is there from the start, even in the free plan.
More feature areas
Files and archive is one of many features in Hippoly. Explore more areas.
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Documents & templates
Decision material and reports written directly in Hippoly, with real-time co-editing.
Learn more -
E-signing
Sign minutes and documents electronically, with full traceability.
Learn more -
Posts & messages
Share posts with the whole board and take the quick questions in secure direct messages.
Learn more