Documents & templates
Documents written where they belong
A document emailed around becomes five copies, each with its own edits. In Hippoly, decision material, reports and policies are written directly in the workspace and never leave it, from draft to signing.
September was marked by continued strong sales and the preparations for the expansion into Norway.
Work in the same document at the same time
You see each other’s cursors in real time and changes appear in place immediately. No one waits for a locked file to become available, no one emails around a new version.
Format with headings, lists, tables and images. If you need help along the way, hi is there as a writing assistant. Everything is saved as you write.
The rules of procedure are adopted annually at the statutory board meeting and govern the ways of working of the board of Klausul Ltd.
1. Board meetingsThe board convenes at least six times per year Rikard Green
2. Responsibilities of the chairThe chair leads the work of the board, calls the meetings and follows up on decisions. Sophie Johnson
3. Notice and materialsThe notice, with the agenda and materials, is sent no later than one week before the meeting.
4. QuorumThe board has a quorum when more than half of the members are present. The chair has the casting vote.
5. MinutesMinutes are taken at every meeting and reviewed by the chair and an appointed reviewer.
6. ReportingThe CEO reports on the position, results and liquidity of the company at every ordinary meeting.
Templates
The next document doesn’t start from a blank page
A document that turned out well is saved as a template. The next monthly report or decision memo is created from the template, with the structure already in place.
Material for the board’s decision.
1. Background[Brief context for the matter.]
2. Options[The options considered and their consequences.]
3. Proposed decision[The board is proposed to resolve that …]
Material for the board’s decision.
1. Background[Brief context for the matter.]
2. Options[The options considered and their consequences.]
3. Proposed decision[The board is proposed to resolve that …]
Drafts and versions
A private draft until you choose to share
A new document starts as a draft, visible only to those invited. When it’s shared, the whole workspace reads the same version.
Changes after sharing become new versions, with the differences word for word in the history. An earlier version can always be restored.
The board has asked for a consolidated memo ahead of the decision on expanding into Norway during 2027.
This document describes Rikard Green
Market and competition Sophie Johnson
The board has asked for a consolidated memo ahead of the decision on expanding into Norway during 2027.
This document describes Rikard Green
Market and competition Sophie Johnson
Hippoly intelligence
Write the document with hi
Describe the document you need and hi writes a first draft. Then ask for changes and additions until the document is done. Everything stays private until you share it.
The policy describes how Klausul Ltd. protects its information and how the work is followed up.
1. Purpose and scopeThe policy covers all information handled in the company’s and the board’s work.
2. Roles and responsibilitiesThe board adopts the policy annually. The CEO is responsible for compliance.
3. Handling and storageSensitive information is stored encrypted and shared only with authorised people.
The policy describes how Klausul Ltd. protects its information and how the work is followed up.
1. Purpose and scopeThe policy covers all information handled in the company’s and the board’s work.
2. Roles and responsibilitiesThe board adopts the policy annually. The CEO is responsible for compliance.
3. Handling and storageSensitive information is stored encrypted and shared only with authorised people.
Signing
Does the document need signing?
Then it’s sent for signing directly from Hippoly, including to parties outside the workspace. The signed document is locked as a PDF and stays stored where it was created, among the board’s other files.
This is what you get with documents in Hippoly
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Saved as you write
No work is lost because someone forgot to save.
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Private drafts
A draft is visible only to its creator and those invited, until you share it with the workspace.
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Versions word for word
Every shared version is saved with the differences highlighted and can be restored.
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hi in the document
Ask for a draft, changes or a translation right in the editor.
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Export as PDF
Any document can be downloaded as a PDF when it’s needed outside Hippoly.
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Your own templates
Save a document as a template and let the whole workspace start from it.
More feature areas
Documents & templates is one of many features in Hippoly. Explore more areas.
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Files and archive
The board’s files stored together and encrypted, with version history and read log.
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E-signing
Sign minutes and documents electronically, with full traceability.
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Meeting management
Run the whole meeting process digitally, from notice and agenda to signed minutes.
Learn more