How to communicate smoothly and securely between meetings

Recent studies reveal a significant evolution in board responsibilities, with many reporting increased workloads, more frequent meetings, and intensified communication between sessions. In this article, we’ve compiled our top strategies for leveraging Hippoly, ensuring that all members are well-equipped to stay on top of their game.

Posts – when you want to communicate with everyone

For team-wide communication, Posts is the ideal feature. It’s excellent for disseminating ideas, engaging in discussions, and distributing files. Additionally, Posts are automatically created when updates occur in the data sources integrated with Hippoly, like the Swedish Companies Registration Office, ensuring everyone stays informed effortlessly.

Direct Messages – ideal for one-on-one or group conversations

With direct messaging, you have the flexibility to communicate with everyone, a group of selected team members, or just one individual. All conversations are encrypted, ensuring your privacy while being organized intuitively, making it straightforward to revisit them whenever required.

Similar to all features in Hippoly, Direct Messages are fully compatible across all devices. To stay connected, simply download the Hippoly app for iOS or Android.

Polls – the go-to for swift, structured responses

Hippoly’s polling feature enables dynamic interaction within your team by facilitating the creation of questions that can range from highly structured to more open-ended responses. This tool is designed for both ease of use and adaptability. You initiate a poll through a post, and you have the autonomy to set the urgency for responses according to your needs.

Asking questions through the poll feature is a great strategy to boost engagement.

Actions – ensuring things gets done

To manage decisions, track outstanding and completed tasks, Hippoly’s Action feature is the tool of choice. It also facilitates efficient task distribution and serves as a mechanism for mutual reminders throughout the process.

Notifications – ensures everyone is up-to-date

To maintain real-time awareness and communication among all involved, notifications are sent immediately upon any updates. Should anything be overlooked, email reminders are also dispatched. All notifications are centralised within Hippoly’s notification center, enabling swift identification of actionable items.

Mobile apps – the guarantee that everyone stays up-to-date

Hippoly’s iOS and Android apps, designed for both smartphones and tablets, ensure that all board members receive real-time alerts about critical tasks and priorities. Thanks to push notifications, you can rely on immediate attention to urgent questions or actions, guaranteeing swift and efficient handling.

Talk to an expert

Interested in discovering how Hippoly simplifies achieving strong engagement and effective collaboration even between meetings? Schedule a demo with one of our experts, and we’ll guide you through its capabilities.